Conversio Virium

Article V: Meetings and Procedures

Section 1

Regular meetings are held once a week. Meetings are called by the Executive Board.

Section 2: Voting Procedures

1. A quorum shall be considered to be present when one quarter of the full membership is present. A vote of the full membership or of the group as a whole is hereby defined as any vote for which such a quorum is present. Unless otherwise stated, all votes shall be assumed to be passed by a simple majority.
2. If a quorum is not present, or if it is felt that input from a greater percentage of the full membership is needed, a proxy vote may be taken. A written version of the question to be put to a vote must be approved by a majority of the full members present, and presented to the absent full members for a vote. Votes should be delivered to the Executive Board in some verifiable form—by electronic mail, a recorded telephone message, or in writing.
3. When either the Executive Board or the full membership is making a decision concerning an individual, such as the expulsion of a member, the revocation of an associate’s associate status, or the election of a Executive Board member, the individual shall be permitted to address the group and, if applicable, to hear any accusations against him or her. The individual will then be asked to leave the room while the group deliberates.

(Back to Article IV: Membership or continue to Article VI: Executive Board.)